Admin/Finance Officer

About RPCO/MRRD:

The Regional Programs (RP) was established in the MRRD compound in 2007 as one of the largest rural support program in terms of scope and coverage area, working across the county. The demand for rural development motivated the program management to operate in several sectors that created a stage for diversified activities, whereas all other national programs of the ministry are engaged in their specific sectors. In addition, the Program responds to expressed needs of the rural people, who require various basic services (community-based infrastructures) which no other single rural development program has addressed so far. The program development efforts are focused on helping the poor in dealing with many of the risks they face in their lives  – such as unemployment, low house hold income, low agriculture production, poor irrigation systems, lack of accessibility to market, lack of education and health facilities, lack community based disaster risk reduction infrastructures and insufficient potable water.

Under the portfolio of the Regional Programs the Arghandab Integrated Water Resources Development Project (AIWDP) funded by Asian Development Bank (ADB) will improve the availability and use of water resources for irrigated agriculture in the Arghandab River Basin and the Kandahar region. The project comprises 5 outputs: (i) Dahla dam capacity increased; (ii) reliability of irrigation water supply increased; (iii) climate resilient and productive irrigation technologies and practices introduced; (iv) post-farm value chains developed; and (v) capacity in water resource management and use strengthened. AIWDP is a joint project between Ministry of Rural Rehabilitation and Development (MRRD), Ministry of Agriculture and Livestock (MAIL) and Ministry of Energy and Water (MEW). MRRD will contribute to outputs 1 and 2.

Job Description:

Specific functions of the position:

Processing all payments through petty cash and monthly bank reconciliation.
Managing payroll, preparing monthly payroll and print wage statements for distribution to staff.
Contributing to the development and maintenance of financial systems and processes.
Ensuring that all transactions with the PMO, but not limited to, petty cash and expenditures are reconciled with PMO at least on a monthly basis.
Ensuring financial accounts and procedures for the implementation of project are maintained properly and in timely manner.
Working with PMO to ensure that all past and future expenditures are correctly debited to the program various relevant accounts and prepare a full reconciliation against work plan(s) and budget.
Maintaining statistics and ensuring availability of funds (petty cash) in accordance to project payment schedules and stepping to timely clearance with PMO and new request.
Regular reporting on incomes and expenditures.
Monitor the financial issues.
Review all financial reports against expected outputs based on the agreed work plan, and correlating financial reports with program progress reports. Advising and proposing corrective actions, as necessary, including the re-phasing and realignment of activities and budget.
Assist PRRDs to increase their capacity for financial management, including expenditure monitoring.
Assist partners (communities) to increase their capacity to administer project funds.
Perform day-to-day administrative tasks including preparing letters and documents, receive and sort mail and deliveries, schedule appointments.
Administer the office ordering and maintaining office supplies, maintenance of office equipment e.g. photocopier, printer, telephone etc.
Organize meetings for the staff and management team.
Any Other task Assign by PIU head and Project head

Job Requirements:

Requirements: academic qualification / technical skills and work experience

Bachelor degree in finance, for master degree will be give preferred 
Minimum 4 years relevant professional experience in a financial management position working with NGOs, Ministries, international organizations (Preference will be given to government experience holder)
Strong experience in cash flow, cash management and bank reconciliation)
Excellent literacy skills in local Dari and Pashto languages as well as in English
Excellent computer skills (Word, Excel, etc.)
Demonstrated strong writing skills
Proven management skills
Excellent communication skills: demonstrating openness in sharing information and keeping people informed
Ability to set priorities and manage time effectively
Ability to work both independently and as an effective team member
Respect for diversity: working effectively with people from all background
Integrity: demonstrating the values of the ADB and MRRD in daily activities and behavior and not abusing power or authority

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1249/019/HRCSD/RPCO/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

Submission Email:

vacancies.hrcsd@mrrd.gov.af