Office Assistant

About RPCO/MRRD:

The Ministry of Rural Rehabilitation and Development (MRRD) within the Agriculture and Rural Development (ARD) Sector Strategy, contributes to the reduction of poverty through the establishment of good local governance, access to rural infrastructure, economic regeneration and the provision of a nationwide disaster and emergency preparedness system. This strategy, however, directly contributes to the achievement of Afghanistan’s Millennium Development Goals.

Regional Programs Coordination Office (CO) was established in 2007 as a platform for increasing demand for rural development of various diversified activities which created a base for all basic infrastructure amenities emergency activities and community based small scale irrigation rehabilitation and development. CO is established as a platform for various diversified activities where all other programs in the Ministry are limited in their scope or mandate. Usually CO fulfill the needs of communities on request basis.

Under the portfolio of the Regional Programs Coordination Office, the Northern Flood-Damaged Infrastructure Emergency Rehabilitation Project focuses on emergency rehabilitation of the local infrastructures (rural roads, bridges and small scale irrigation) destroyed or damaged by the flood in 1393. The project will be implemented by MRRD and the Funding is provided by the Asian Development Bank (ADB).

The Ministry of Rural Rehabilitation and Development has been appointed as the Executing Agency for the project. A central management unit (PMU) based at MRRD headquarters in Kabul will be actually responsible for the implementation, working closely with the provincial departments of rural rehabilitation and development (DRRDs) and the community development councils (CDCs)

Job Description:

Duties & Responsibilities:

Maintain the HR director’s calendar.
Arrange internal and external meetings as per instructions
Receive all applications, invitation cards and transfer them to his/her manager.
Make sure that the arrangements for meetings such as (Transportation, Interpreter, travel booking etc) are done properly.
Follow up on pending issue.
Provide clerical support to the administration process of documents with Program.
Handling incoming calls and other communications.
Managing filing system.
Recording information as needed.
Greeting clients and visitors as needed.
Updating paperwork, maintaining documents and word processing.
Helping organize and maintain office common areas.
Performing general office clerk duties and errands.
Organizing travel by booking accommodations and reservations needs as required.
Coordinating events as necessary.
Maintaining supply inventory.
Maintaining office equipment as needed.
Aiding with client reception as needed.
Experience as a virtual assistant.
Creating, maintaining, and entering information into databases.

Job Requirements:

Required Education degree/ Experience

Bachelor degree in Business Administration, Economics, management and/or related field with 2 years relevant experience or Baccalaureate degree with 4 years relevant experience.
working experience with Government, NGO and international organizations in similar positions
Excellent interpersonal and communication skills: speaking, writing and listening in English, Dari and Pashto
Computer skills, especially experience in using Microsoft Word, Excel and email
Professionalism in appearance and demeanor
File keeping and bookkeeping skills

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1225/019/HRCSD/RPCO/MRRD) in Subject while applying online. Application without vacancy number will not be accepted. 

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

Submission Email:

vacancies.hrcsd@mrrd.gov.af