Admin & Finance Assistant

About WEE-RDP/MRRD:

The Government of Afghanistan (GoIRA) launched the Women’s Economic Empowerment National Priority Program (WEE-NPP) on March 8th, 2017. The WEE-NPP forms the third pillar of the GoIRA’s Gender Strategy which is encompassed in the broader Afghanistan National Peace and Development Framework (ANPDF) – the country’s five-year development plan. The WEE-NPP aims to build poor women’s capacity to strengthen the economy of their households, communities, and the entire nation. It is structured as an umbrella program (rather than a stand-alone project/operation) that would operate through over a dozen line ministries (through ongoing or pipeline projects) and coordinated through a Program Coordination Office (PCO) in the Ministry of Labor, Social Affairs, Martyrs and Disabled (MOLSAMD).

The Mission of the Ministry of Rural Rehabilitation and Development (MRRD) is implementing the Women Economic Empowerment Program (WEE-RDP) to ensure the social, economic, and political well-beings of rural society, especially with the poor and vulnerable people, through the provision of basic services, strengthening local governance, and promoting sustainable livelihoods. MRRD accomplishes this mission through donor funded national programs (Citizen Charter, Sustainable Economy Growth and the Boarders Sustainable Development) defined as the MRRD pillars.

Women Economic Empowerment-Rural Development Project (WEE-RDP) is a flagship national initiative of the GoIRA and part of the Sustainable Economy Growth pillar of MRRD, which intends to increase social and economic empowerment of rural poor women in selected communities during a five year project. It would work in 5000 villages in all 34 provinces across Afghanistan in close collaboration with Citizen Charter (CC) and assuring convergence with other MRRD projects, NHLP project of MAIL, Access to Finance project (TUP) of World Bank, etc. The project will work closely work with Micro Finance Institutions (MFIs) and other stakeholders from financial sector to promote access to finance in selected rural areas.

Job Overview/Summary

The Administrative and Finance Assistant (AFA) is responsible to assist the Regional Admin/Finance Officer (A/FO) and Regional Manager of the WEERDP in the Regional office (RO) for day-to-day operations. The position requires a broad range of administrative and Finance duties to constantly support the work environment of WEERDP RO, and the smooth functioning of the office.

Job Description:

Duites and Responsibilities

Organize day-to-day transport for WEERDP in Regional office and to the region relevant provinces, and organize the vehicle fleet (drivers, refueling, maintenance, repairs, hygiene) with the coordination of Regional A/FO;
Manage stationary stocks and office equipment ensure the WEERDP RO and Provincial Offices (POs) are constantly supplied to facilitate program operations;
Draft the documents, letters, memos, and reports in Pashto/Dari and English as required;
Maintain the records and filing system of the Administration and Finance  Unit and support others for record keeping and filing systems of RO;
Arrange internal/external meetings, prepare meeting minutes and appointments for Regional Manager
Prepare, dispatch, track and file all incoming and ongoing correspondence including courier services;
Organize the work of support staff (guards, cleaners and cook) and other administration staff within the Region;
Make travel arrangements for WEERDP Regional staff including flight bookings, hotel reservations, preparation of travel authorizations, processing requests for visas, working permits, MRRD identity cards and so on;
Issuing and receiving of RFQs to relevant suppliers and submit all the collected documents to A/FO for further process.
Perform all other procurement and HR related activities based on A/FO or RM instruction as per need.
Perform other tasks and duties as assigned by the A/FO or RM
Assist Regional A/FO in financial requests and their clearances
Assist Regional A/FO in cash management
Assist the district teams in minting inventory of office equipment’s and equipment’s provided to community (safe, saving boxes, etc.)

Job Requirements:

Qualifications& Experience:

Bachlore degree in Business Administration, Public Administration, or Accounting and economic with 2 years relevant experience or baccalaureate degree with  4 years relevant experience on program support management, communications, reporting, or other related task ideally with Admin and Finance, Preference will be given to Bachelors.

Knowledge/Skills

Knowledge of Administration, Procurement and Finance
Knowledge of written and spoken English, Pashto and Dari are required
Ability to maintain effective working relationships with other staff
Ability to keep confidential documents and office confidentiality
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behavior and attitudes
Ability and willingness to multi-task and work under pressure
Willingness and ability to travel in provinces.

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1573/020/HRCSD/WEE-RDP/MRRD) in Subject while applying online. Application without vacancy number will not be accepted. 

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

Submission Email:

vacancies.hrcsd@mrrd.gov.af