Procurement Assistant

About AIRD/MRRD:

The Ministry of Rural Rehabilitation and Development (MRRD) within the Agriculture and Rural Development (ARD) Sector Strategy, contributes to the reduction of poverty through the establishment of good local governance, access to rural infrastructure, economic regeneration and the provision of a nationwide disaster and emergency preparedness system. This strategy, however, directly contributes to the achievement of Afghanistan’s Millennium Development Goals.

According to Afghanistan National Development Strategy (ANDS), Comprehensive rural Development (CRD) is prioritized as a core approach toward socio-economic development; CRD is a complex process of change in rural sub-systems leading to desired progress in rural welfare and improve rural life.  It is an approach which not only includes economic change, but also requires development of human resources and social structure. Effective implementation of CRD requires intensive research activities and training to wide ranges of institutions from local level to various categories of government and non governmental agencies.  Ministry of Rural Rehabilitation and Development (MRRD) has decided to establish Afghanistan Institute of Rural Development (AIRD) as the national nodal/apex agency to act as think tank and capacity building arm of the MRRD.  Accordingly, AIRD re-established in 2006 and has started functioning since 2008.

AIRD is mandated to support the implementation of Comprehensive Rural Development toward socio-economic development and poverty alleviation in Afghanistan through providing training/education services, research and policy inputs and dissemination of results and findings to stakeholders. Additionally, AIRD is mandated to disseminate more accurate information and reliable knowledge regarding the current status of rural life in Afghanistan & better understanding of rural development process, its impacts, trends through continuous research and assessment to inform policy makers and concerned stakeholders. On the other hand, currently AIRD implement many research, information dissemination and capacity building projects and activities on national and sub-national level even on district level with financial support of some donor agencies to reach the mandates.

AIRD works under the Local Governance Pillar of MRRD and based on the strategic objectives, the current Organizational Structure of the Institute consists of five main sections including Training and Education Unit, Research and Policy Unit, Survey Unit, Information Dissemination Unit, Rural Technology Park Unit and Scholarship and Fellowship Management Unit. The entire mentioned sections are properly operated and at the time.

Under the overall direct supervision of Sr. Rural Technology Park Specialist, the RTP coordinator is responsible for all coordination activities of the RTP unit. The activities and responsibilities are as below.

Job Description:

Duties & Responsibilities:

Ensure that the Donor and Afghanistan Law on Public Procurement, as described in the Official Gazette and Loan/Grant/Credit Agreements of the Donors, are fully complied with at all stages for procurement of goods, works and services under the Project;
Assist in procurement of works and services.
Prepare public notices, bidding documents, contracts
Participate in bid opening sessions, prepare and record minutes of the sessions.
Assist in preparing reports
Ensure that proper logistic and administrative support is provided for AIRD operations, trainings, workshops, field surveys, etc.
Assist in Preparation of procurement plan to ensure timely implementation of activities and ensure availability of adequate budget against the work.
Develop assets record and filling system within AIRD, record all the assets and organize stock.
Ensure that Goods Received Notes (GRN), Purchase Requisition, Purchase Order are recorded, and bills for payment with finance have appropriate approvals. 

Job Requirements:

Qualifications, Experience and Skills

The successful candidate should have the following skills, experience and qualifications:

 Knowledge/Experience:

University degree in related field (Business Administration, Economics and accounting with 2 year relevant experience or Baccalaureate degree with 4 years relevant experience Bachelor degree is preferred.
Experience in the relevant field with government, UN agencies, International NGOs and private sector.
Comprehensive understanding of financial management, accounting and administration
Knowledge of developing financial system (soft and hard)
Excellent knowledge of computers programs (MS. Office Package including)
Excellent typing, writing and speaking skills by Pashto, Dari and English
Good skills of team working.
Good interpersonal, communication and presentation skills,
Ability to meet deadlines
Ability to work with stress and undertake multi tasks.
Able to work independently or as a team member.
Ability to travel provinces

Reporting Line: Operation Unit

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1482/020/HRCSD/AIRD/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

Submission Email:

vacancies.hrcsd@mrrd.gov.af