Sr. Office Assistant

About AIWRDP/RPCO/MRRD:

The Regional Programs (RP) was established in the MRRD compound in 2007 as one of the largest rural support program in terms of scope and coverage area, working across the county. The demand for rural development motivated the program management to operate in several sectors that created a stage for diversified activities, whereas all other national programs of the ministry are engaged in their specific sectors. In addition, the Program responds to expressed needs of the rural people, who require various basic services (community based infrastructures) which no other single rural development program has addressed so far. The program development efforts are focused on helping the poor in dealing with many of the risks they face in their lives  – such as unemployment, low house hold income, low agriculture production, poor irrigation systems, lack of accessibility to market, lack of education and health facilities, lack community based disaster risk reduction infrastructures and insufficient potable water.

Under the portfolio of the Regional Programs the Arghandab Integrated Water Resources Development Project (AIWDP) funded by Asian Development Bank (ADB) will improve the availability and use of water resources for irrigated agriculture in the Arghandab River Basin and the Kandahar region. The project comprises 5 outputs: (i) Dahla dam capacity increased; (ii) reliability of irrigation water supply increased; (iii) climate resilient and productive irrigation technologies and practices introduced; (iv) post-farm value chains developed; and (v) capacity in water resource management and use strengthened. AIWDP is a joint project between Ministry of Rural Rehabilitation and Development (MRRD), Ministry of Agriculture and Livestock (MAIL) and Ministry of Energy and Water (MEW). MRRD will contribute to outputs 1 and 2

Job Description:

Duties & Responsibilities:

Support PIU manager and Admin Officer with daily clerical tasks
Answer phone calls, provide information to callers or connect callers to appropriate people
Make travel arrangements and reservations for senior managers
Compose and type regular correspondence, like invitations and informative material
Develop and maintain a filing system
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Maintain contact lists
Schedule appointments and update calendar
Book travel arrangements
Maintain office supply inventories
Write Peshnihad, Estilam and memo in light of the direction of the concern staff.
Dispatch require documents to relevant department.
Coordinate maintenance of office equipment
Using computers to generate reports, transcribe minutes from meetings.
Greet and assist visitors.
Create spreadsheets and presentations
Maintain polite and professional communication via phone, e-mail, and mail.
Develop, implement and improve office policies and procedures
Any other activities assigned by the line Manager;

Job Requirements:

Qualifications required

Bachelor degree in Business Administration, Public Administration, or Accounting and economic with 2 year relevant experience or baccalaureate degree with 4 years relevant experience,
Hands on experience with MS Office
Working knowledge of office equipment, like printers and photocopy machines
Excellent verbal and written communication skills
Strong organizational and time-management skills

Reporting to Admin officer and PIU Manager.

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1662/020/HRCSD/AIWRDP/RPCO/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

Submission Email:

vacancies.hrcsd@mrrd.gov.af