Human Resource Officer

About WEE-RDP/MRRD:

The Government of Afghanistan (GoIRA) launched the Women’s Economic Empowerment National Priority Program (WEE-NPP) on March 8th, 2017. The WEE-NPP forms the third pillar of the GoIRA’s Gender Strategy which is encompassed in the broader Afghanistan National Peace and Development Framework (ANPDF) – the country’s five-year development plan. The WEE-NPP aims to build poor women’s capacity to strengthen the economy of their households, communities, and the entire nation. It is structured as an umbrella program (rather than a stand-alone project/operation) that would operate through over a dozen line ministries (through ongoing or pipeline projects) and coordinated through a Program Coordination Office (PCO) in the Ministry of Labor, Social Affairs, Martyrs and Disabled (MOLSAMD).

The Mission of the Ministry of Rural Rehabilitation and Development (MRRD) is implementing the Women Economic Empowerment Program (WEE-RDP) to ensure the social, economic, and political well-beings of rural society, especially with the poor and vulnerable people, through the provision of basic services, strengthening local governance, and promoting sustainable livelihoods. MRRD accomplishes this mission through donor funded national programs (Citizen Charter, Sustainable Economy Growth and the Boarders Sustainable Development) defined as the MRRD pillars.

Women Economic Empowerment-Rural Development Project (WEE-RDP) is a flagship national initiative of the GoIRA and part of the Sustainable Economy Growth pillar of MRRD, which intends to increase social and economic empowerment of rural poor women in selected communities during a five year project. It would work in 5000 villages in all 34 provinces across Afghanistan in close collaboration with Citizen Charter (CC) and assuring convergence with other MRRD projects, NHLP project of MAIL, Access to Finance project (TUP) of World Bank, etc. The project will work closely work with Micro Finance Institutions (MFIs) and other stakeholders from financial sector to promote access to finance in selected rural areas.

SUMMARY OF DUTIES

The Human Resources Officer (HRO) will be responsible for day to day human resources management activities in the Human Resources Directorate He/She will be reporting and assisting the HR Unit Heads.

Job Description:

DUTIES & RESPONSIBILITIES

Undertake recruitment activities in accordance with the recruitment policies and procedures and in compliance with MRRD HR Manual/ NTA.
preparing recruitment plan monthly/annually and Maintain Recruitment Tracking sheet and other relevant reports
Ensure all vacancies are filled with the suitable candidates within the targeted time including advertising vacant positions, application management, conducting written tests, interview processes and selection processes to attract the best talent.
Manage and support the administrative coordination of recruitment in making sure that the recruitments take place on time and the procedures for it have been applied during the whole process of recruitment.
Summarizes CVs for easier evaluation by the Shortlisting panel and Conduct initial screening and prepare long list of CVs and Facilitate shortlist of candidates with shortlisting panel.
Collect all recruitment files/documents from recruitment section and Prepare offer letters /conditional job offers and Send the initial offer by an email or allowing candidate by telephone to discuss the terms of employment.
Conducting reference check, Health checkup, Security checkup, Verify education documents and final agreement of donor and MRRD TOP Managements
Issuing of employment contracts and conducting orientation for new employee’s
Carrying out day to day administration of e-attendance system for all MRRD staff on daily basis along with the hard copy attendance forms are maintained in appropriate binder on daily basis.
Check and remind any necessary attendance issue with employees to complete e-attendance: like Administrate sick, annual, unpaid and maternity leave in daily basis according to MRRD HR Manual and labor law.
Prepare daily, monthly (Department/Individual) attendance reports and check accuracy and correctness of attendance report before printing/filling.
Prepare monthly employees salary report to finance directorate according to ministry of finance format.
Collection and checking of BDSP invoices, prepare monthly BDSPs salary report and follow up with finance department & programm relating to BDSPs issues. 
Assist in designing and developing the human resources plan (HRP).
Assist in conducting and implementation of performance appraisal.
Monitor the HR filing system, including personnel files; ensuring files are complete, filing is done regularly and files are archived or destroyed in accordance with MRRD policies

Job Requirements:

KNOWLEDGE/EXPERIENCE, QUALIFICATIONS/SKILLS AND ABILITIES REQUIRED

The successful candidate will be able to work under supervision, pay attention to detail and will exhibit personal commitment, drive for results, efficiency, flexibility, respect for diversity, and problem solving.

Knowledge/Experience:

4  years of work experience in field of human resources management with government or International agencies
Good experience in filing system/information management systems;
Desirable: experience in the application of human resource policies and procedures for organizations;

Qualifications/Skills

Bachelor degree in Human Resource Management, Business Administration, Public Administration Economic and Public policy and Preference will be given to Master’s degree

Skills:

Planning & Organizing - Ability to plan own work and manage conflicting priorities;
Communications - Good communication (spoken and written) skills, including ability to explain and present HR-related information/requirements and prepare written documents/communications in a clear, concise style;
Technology Awareness - Highly developed computer skills using MS Word, MS Excel, Outlook and the Internet;
Teamwork - Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
Excellent in English (listening, reading, writing, and speaking) required;
Fluency in written and spoken Dari/Pashto;

 Abilities:

Ability to build and sustain effective work relationships with a diverse range of clients, partners, and peers to achieve common goals;
Ability to multi-task, be flexible, and effectively work in a team in a high pressure working environment;
Professionalism in appearance and demeanor;
Willingness to enhance knowledge through training and personal initiative;
Willingness and ability to travel in rural areas of Afghanistan.

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1580/020/HRCSD/WEE-RDP/MRRD) in Subject while applying online. Application without vacancy number will not be accepted. 

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

Submission Email:

vacancies.hrcsd@mrrd.gov.af