Admin Assistant

About Ru-WatSIP/MRRD:

Rural Water Supply, Sanitation and Irrigation Programme (Ru-WatSIP) is working in the structure of Ministry of Rural Rehabilitation and Development MRRD as one of the national program. The main responsibility of this Program is provision of safe potable water and sanitation facilities as a basic need for allover rural inhabitants in the country.

In this programme donors such as UNICEF, MoF and SAARC are providing financial assistance to MRRD for capacity building and implementation of water supply projects.

Recently Ministry of Rural Rehabilitation and Development/ Rural Water Supply, Sanitation and Irrigation Programme, through MOF funding launched National large scale project as construction of Qadis Khordak Water storage Dam for the purpose of water resources management, flood control, land irrigation and environment protection in Qadis district of Badghis province. The implementation will be carried out by construction company (CC) where the daily supervision and regular monitoring is being done by Ru-WatSIP/RRD technical Team. 

For ensuring the objectives set in the project document are being achieved through the planned activities in provinces, there is need for hiring Admin Assistant.

Job Description:

Duties & Responsibilities:

Assist the project manager in overall planning, reports and update on the day to day program me activities.
Assist the project manager in preparing the bidding documents and follow up status of the bids/contracts with procurement department based on agreed procurement plan. 
Receive, verify project progress reports and prepare and follow up the project payments in consultation with project manager and follow up the process accordingly. 
Assist in organizing project filing system and updated relevant documents and files regularly and when required.
Draft routine correspondences/documents related to Project and maintain project needed items including stationary.
Keeps project progress report and share it with concern sections/parties.
Conduct field mission and monitor/visit the water supply and sanitation activities at field level to ensure that the services are delivered according to the contract.
Draft letters/requests and share with provincial DRRDs and or donor agencies
Performs any other administrative duties that may arise or prescribed by the Project Manager.

Job Requirements:

Qualifications/ Experience, Skills & Abilities Required:

Bachelor degree with 2 years’ experience or baccalaureate degree with 4 years’ experience.
The Incumbent must demonstrate knowledge and experience with spreadsheets which will be used for inventory and store management.
Must be computer literate and familiar with basic computer software including MS Office.
The Project Admin Assistant May be required to travel to regional capitals from time to time in order to participate in implementation of  the Watren projects.
Fluency in speaking and writing Pashto, Dari and English languages.

Reporting to:                                  

The Project Assistant will report to Project Manager.

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1322/019/HRCSD/Ru-WatSIP/MRRD) in Subject while applying online. Application without vacancy number will not be accepted. 

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

Submission Email:

vacancies.hrcsd@mrrd.gov.af