Project Assistant

About Ru-WatSIP/MRRD:

The National Rural Water Supply, Sanitation and Irrigation Programme (Ru-WatSIP) is one of the six closely interlinked National Development Programmes of Ministry of Rural Rehabilitation and Development (MRRD) in Afghanistan. In line with Afghanistan National Rural Water, Sanitation and Hygiene (WASH) Policy, the responsibilities of this programme includes policy and strategy formulation, planning, coordination and implementation of rural water supply, sanitation and hygiene promotion activities undertaken by private sectors, NGOs and the rural communities namely Community Development Councils (CDCs) and District Development Assemblies (DDAs).

Ministry of Finance (MoF) is granting Ru-WatSIP water supply projects in most of the provinces and rural areas of the country. Specially strategic pipe scheme projects namely; Zaranj water supply project, Spin Boldak water supply project, Bangi water supply project, etc,.

The implementation has been outsourced to private company and the daily supervision and regular monitoring is being conducted by Ru-WatSIP.

To ensure that project objectives are met through the planned activities in provinces, there is need for hiring of Project Assistant.

Job Description:

Duties & Responsibilities:

Assist the project manager in overall planning, reports and update on the day to day programme activities.
Assist the project manager in preparing the bidding documents and follow up status of the bids/contracts with procurement department based on agreed procurement plan. 
Receive, verify project progress reports and prepare and follow up the project payments in consultation with project manager and follow up the process accordingly. 
Assist in organizing project filing system and updated relevant documents and files regularly and when required.
Follow up financial expenditure and liquidation of fund with finance section and UNICEF office
Draft routine correspondences/documents related to Project and maintain project needed items including stationary.
Keeps project progress report and share it with concern sections/parties.
Conduct field mission and monitor/visit the water supply and sanitation activities at field level to ensure that the services are delivered according to the contract.
Draft letters/requests and share with provincial DRRDs and or donor agencies
Performs any other administrative duties that may arise or prescribed by the Project Manager.

Job Requirements:

Qualifications/ Experience, Skills & Abilities Required:

Bachelor degree with 2 year experience baccalaureate degree with 4 years working experience

practical experience in relevant field with national/international organization with involvement in office assistance.
The Incumbent must demonstrate knowledge and experience with spreadsheets which will be used for inventory and store management.
Must be computer literate and familiar with basic computer software including MS Office.
The Project Admin Assistant May be required to travel to regional capitals from time to time in order to participate in implementation of the Water supply projects.
Fluency in speaking and writing Pashto, Dari and English languages.

Reporting to:                           

The Project Assistant will report to Project Senior Manager.

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1417/020/HRCSD/Ru-WatSIP/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

Submission Email:

vacancies.hrcsd@mrrd.gov.af