Executive Assistant

About RPCO/KARIZ/MRRD:
The Mission of the Ministry of Rural Rehabilitation and Development (MRRD) is to ensure the social, economic, and political welfare of rural society, especially poor and vulnerable people, through the provision of basic services, strengthening local governance, and promoting sustainable livelihoods.  MRRD accomplishes this mission through donor funded national programs in the areas of governance, infrastructure and economic growth.
The Regional Programs Coordination Office (RPCO) was established in the MRRD compound in 2007 as one of the largest rural support program in terms of scope and coverage area, working across the county. RPCO created a platform for sustainable community - based participatory irrigation infrastructure rehabilitation and development to increase farmers’ access to irrigation systems. The Goal of RPCO is to reduce poverty through implementation of productive infrastructures in rural communities. The purpose is poverty alleviation - enabling people to break the cycle of poverty, which begins with lack of opportunity, low income, extends to the well-known miseries of economic and nutritional poverty and leads new generations to endure the same conditions.
Job Description:
Duties & Responsibilities:
Prepare and edit correspondence, communications, presentations and other documents;
Draft letter in English, Dari and Pashto;
File and retrieve documents and reference materials;
Manage and maintain schedules, appointments and travel arrangements;
Arrange and coordinate meetings and events;
Record, transcribe and distribute minutes of meetings;
Monitor, respond to and distribute incoming communications;
Receive and interact with incoming visitors;
Liaise with internal staff at all levels;
Co-ordinate project-based work;
Review operating practices and implement improvements where necessary;
Supervise, coach and train lower level staff;
Create and maintain a proper filing and record keeping system;
Be aware of all project stocks and assets;
Data Entry into the Project Database;
Distribute/File all outgoing/incoming letters and mails;
Assist in project daily activities;
Maintain up-to-date press contact list and distribute them press releases;
Assist with creation of project brochures, banners, flyers, pamphlets, newsletters, banners, posters, etc.;
Help publicize project targets and achievements;
Any other task assigned by the Project Director.
Job Requirements:
Qualification, Experience & Skills:
Bachelor degree with 2 years relevant experience or Baccalaureate degree with 4 years relevant experience.
Ability to prepare various operational plans of the program.
Having specific skills in the related field.
Submission Guideline:
Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.
Please don’t forget to type the Vacancy Announcement Number (1179/019/HRCSD/RPCO/KARIZ/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.
The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.
Submission Email:
vacancies.hrcsd@mrrd.gov.af