Admin and Finance Officer - (Re-announced)

About WEE-RDP/MRRD:

The Mission of the Ministry of Rural Rehabilitation and Development (MRRD) is to ensure the social, economic, and political welfare of rural society, especially poor and vulnerable people, through the provision of basic services, strengthening local governance, and promoting sustainable livelihoods. MRRD accomplishes this mission through donor funded national programs in the areas of governance, infrastructure and economic growth.

Afghanistan Rural Enterprise Development Program (AREDP) over the years while working for overall Enterprise development in five provinces, has consciously involved more women in its program. The program has facilitated women to build on their economic security through participation in Savings groups, Enterprise Development, Village Level Savings Groups (VSLAs), SMEs, etc. The fact that the overall women participation in AREDP program is about 58% on a weighted index, it talks volume on its intervention strategies and approach for women economic empowerment.

With the Government of Afghanistan’s step towards strengthening WEE and thereby taking up WEE-NPP ( Women Economic Empowerment – National Priority Program ), which is much more inclusive and one of its pillar is WEE-RDP ( Women Economic Empowerment-Rural Development Program ), AREDP with its experiences and successes so far, looking forward to be more systemic in its approach and work in partnership at all levels of its intervention and strengthen the business service providers and institutions in general and those of Women focused in particular.  AREDP while transitioning to WEE-RDP, would be more of a facilitating agency and involve Implementing Partners (IPs) & Facilitating Partners (FPs) who have been strengthened by Citizen Charter for overall growth of the rural economy.

WEE-RDP is designed to be a more women centric program and it would be scaled up to 34 provinces with better institutional alignment with WEE-NPP objectives. The new project intends to build on the overall experience of AREDP and would simultaneously leverage the institutional platform of CDCs established & nurtured under ongoing Citizen Charter program of MRRD. Under WEE-RDP, greater emphasis is being given to collaborating with non-governmental institutions, private sector entities, service providers and organizations and civil society organizations (CSOs) in implementation of project activities while fostering partnerships with both the public and private sector to leverage technical resources and access to finance. Synergies will also be built among potential government organizations (e.g. MoWA, MoLSAMD, MoCI, MAIL etc) and non-government and civil society organizations. The project will follow a demand-driven/market-led approach to establish market linkages at the national, provincial and local levels and special emphasis will be given to identify & support women centric sub-sectors.  Women led enterprises   and its further aggregation to higher level institutions will be promoted under WEE-RDP.

SUMMARY OF DUTIES

The Finance & Administration Officer (FAO) a) implements and controls the day-to-day financial, Administration, HR and Procurement operations of Regional office, cash transactions, accounting, payments request and so on; b) assists the Regional Manager (RM) to support and train field office financial staff; c) assist in budget planning and forecasting; d) Ensures the financial, Administration, HR and Procurement policies and procedures of the Manuals are understood and adhered to.

Job Description:

DUTIES AND RESPONSIBILITIES

Prepare daily expenses vouchers and process them;
Record financial transactions using accounting software application package;
Maintain proper supporting documents for all financial, Administration, HR and Procurement related data and implement easy access filing system;
Reconciles bank accounts and compare bank balances with books on monthly basis;
Preparing monthly payroll in coordination with Human Resources Unit and FM;
Generate payments requests and coordinates signing of requests;
Maintain and cash flow project statement, and alert finance and program teams on shortfalls and over-expenditures;
Assist in the preparation of program budgets to support strategic planning activities;
Maintain accounting records to be able to prepare and reconcile Qatia with MoF;
Supports, trains and mentors field office Finance Staff;
Prepare all financial, Administration, HR and Procurement reports. Assist the preparation of monthly/quarterly/yearly accounts ensuring timely and accurate reports to WEE-RDP management and World Bank/IDA-ARTF;
Assist Establishes a financial management system to be utilized by the various Provincial offices in the field to ensure timely and accurate management of project funds;
Provide support and for the MIS Finance database/accounting software related issues and undertake the data input process to ensure generation of accurate and timely financial reports;
Provide all Admin related support to the program in, Inventory, Transport, Office Management, Internet, and supervision of support staff etc.
Provide all HR related support such as, conduct emplyees written test, Interview, control E-attendance and send monthly report to PMO and etc.
Provide all Procurement related support in finding of potential suppliers, issuing and collection of RFQ, signing of contract by successful vendor and etc.
Other duties and responsibilities as assigned.

Job Requirements:

KNOWLEDGE/EXPERIENCE, QUALIFICATIONS/SKILLS AND ABILITIES REQUIRED

Knowledge/Experience

Experience and knowledge of financial/budget accounting, Management and monitoring systems, particularly related to implementation of donor funded programs;
At least 4 years of accounting and Administration experience within Government, International NGOs, and or, UN Agencies;
Proven knowledge and experience to use MS Word, Excel, PowerPoint and Outlook; and accounting software applications such as Sun System, Peachtree, QuickBooks;
Demonstrated ability to coordinate the activities of a small, specialized financial management planning, Office Management and information unit.
 

Qualifications/Skills

Bachelor’s Degree or minimum Diploma in accounting or finance;
Excellent accounting skills
Good skills using accounting software applications;
Excellent computer skills (Word, Excel, Access, Outlook, Internet use).
Full working knowledge of English, and Dari and Pashto languages
Ability to critically review and improve financial management and expenditure monitoring systems to increase accountability;
Familiarity with Management Information Systems (MIS) like Free Balance, ATLAS and SQL would be an advantage.

 Abilities         

Ability to work in a high pressure environment;
Ability to multi-task and work under pressure;
Ability to work independently and also as an effective team member
Professionalism in appearance and demeanor; and
Willingness to enhance knowledge through training and personal initiative.

REPORTING RELATIONSHIPS

Reports to the WEE-RDP Regional Manager and accountable to the WEE-RDP Management.

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1391/020/HRCSD/WEE-RDP/MRRD) in Subject while applying online. Application without vacancy number will not be accepted. 

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

Submission Email:

vacancies.hrcsd@mrrd.gov.af