Reporting and Communication Specialist - Kabul

Reporting and Communication Specialist

Activation Date: 30 Sep, 2017   Announced Date: 30 Sep, 2017   Expire Date: 14 Oct, 2017

 

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Job Location:

Kabul

Nationality:

Afghan

Category:

Media-Journalism

Employment Type:

Full Time

Salary:

As per NTA Salary Scale

Vacancy Number:

604/017/HRCSD/ASERD/MRRD

No. Of Jobs:

1

Organization:

ASERD/MRRD

Years of Experience:

5 years relevant experience

Contract Duration:

Till end of December 2017 with possible extension

Gender:

Male/Female

Education:

Bachelor’s degree

Close date:

14 Oct, 2017

 

About ASERD/MRRD:

The Ministry of Rural Rehabilitation and Development (MRRD) within the Agriculture and Rural Development (ARD) Sector Strategy, contributes to the reduction of poverty through the establishment of good local governance, access to rural infrastructure, economic regeneration and the provision of a nationwide disaster and emergency preparedness system. This strategy, however, directly contributes to the achievement of Afghanistan’s Millennium Development Goals.

The project will contribute significantly to increasing the access to thermal energy and electricity through a technology neutral approach, in 19,500 households in 194 rural communities in Afghanistan. This will result in increasing the access to electricity, clean cooking and heating options and will contribute to a tangible reduction in the pre-mature deaths of women and children due to indoor air pollution. The project will pilot seven innovative financing models which once successful will be mainstreamed. The project will also establish conducive policy and regulatory frameworks and capacity development of key stakeholders. It is envisaged that, the project will establish a sustainable rural energy supply approach which can be scaled up beyond the project period.

The ASERD program plans to establish sustainable rural energy services in 194 rural communities in 5 years, providing both electrical and thermal energy services. The efforts will bring sustainable energy to over 19,500 households providing health, economic and social benefits. Most significantly, the major contribution will be the establishment of delivery models that are technology neutral, leverage additional local and international resources, mobilize communities, engage the private sector and financiers to establish a self-sustaining delivery model. The program will also aim to establish the right frameworks for policy, regulation, environmental protection, quality and incentives and develop human and institutional capacities for these delivery models to continue to increase access to energy in Rural Afghanistan.

Job Description:

KEY RESPONSIBILITIES

Functions / Key Results Expected
 

Support to formulation and implementation of communications and advocacy strategies and support to business development.
Support to ensure that information and data from the field is captured, documented, analyzed and reported in a results-based and timely manner.
Maintenance of websites, databases, visibility and knowledge management systems.
Report on project progress both qualitatively and quantitatively according to the annual work plans and log frame of various projects.

Function/ Expected Results: Support to formulation and implementation of communications and advocacy strategies, support to business development focusing on achievement of the following results:

Ensure that the programme and donor-funded project reporting processes are systematized, consistent with the results framework and quality checks done;
Assist in developing and maintaining information systems that will ensure maximum transparency to beneficiary clients, communities, Government and donors, concerning the implementation of projects, its status and development of the community;
Extraction of data from various sources & maintenance of information database and photo library;
Collection of information, preparation of content for the web sites;
Collaboration with Field Project officer/specialist on project annual work plans in line with UNDP corporate guidelines on the communications strategy;
Research and retrieval of statistical data from internal and external sources;
Review of translations, contacts with printers and other suppliers to ensure timely production;
Undertake field visits as appropriate, to document implementation of project activities with the ‘communications lens’ to ensure visibility and sharing of best practices;
In coordination with the supervisor, development and preparation of material for marketing and awareness-raising including briefing materials and press releases;
Develop clear and concise reports and power-point presentations for various meetings, workshops, conferences, including the Project Board meeting and donor briefings

Function/ Expected Results: Support to ensure that information and data from the field is captured, documented, analyzed and reported in a results-based and timely manner, focusing on the achievement of the following results:

Preparation, production and dissemination of both routine and complex outreach products (project briefs, news releases, articles, power-point presentations , brochures, Q & As, websites, talking points, etc.,) that promote the strategic and timely flow of information and key messages about the ASERD/MRRD/UNDP products and results for internal and external users;
Coordinate the timely submission of progress reports by Field Project officer and assists with data entry, and the preparation of charts, graphs, and progress reports;
Provide information and inputs on the programme to the UNDP, MRRD communications and public relations focal point through the established channels;
Undertake periodic field visits to partner local stakeholders to provide advice and guidance to the outreach and visibility components and share knowledge and best practices
Work closely with all programme staff of ASERD/MRRD/UNDP programme to prepare and present reports/papers, with a focus on maximizing the visibility of the programme ;

Function/ Expected Results: Support to Maintenance of websites, databases, visibility and knowledge management systems focusing on the achievement of the following results:

Develop success stories and case studies and prepare knowledge products;
Assistance in synthesis and dissemination of lessons learnt across Project Offices and PIU as needed, and provide substantive analysis of field results, lessons learnt and best practice for dissemination to a wider audience, including the donor community
Assist in developing communication objectives and communication plans, identify users and the best forms of communication to maximize outreach and visibility;
Assist in preparing Project proposals and budgets with information from the field.
Preparation of contents for the web sites ensuring consistency of the material;
Contributions to knowledge networks and communities of practice
Maintenance of other web sites and databases as assigned

Function/ Expected Results: Report on project progress both qualitatively and quantitatively according to the annual work plans and log frame of various projects focusing on the achievement of the following results:

Collaborate with Field Project Officers on the preparation of annual work plans, log frames and M&E plans at the field level;
Under the overall guidance of the Project Manager (ASERD/MRRD/UNDP), report against the annual work plan and log frame matrix on agreed formats, and ensure that Field Offices prepare monthly, quarterly, biannual and annual reports;
Ensure the timely submission of required reports by implementing partners under the overall guidance of the Project Manager (ASERD/MRRD/UNDP).
Document human stories that illustrate the impact of ASERD/MRRD/UNDP projects on an agreed regular basis, as per overall guidance from Project Manager (ASERD/MRRD/UNDP);
Participate in, support to record and prepare reports on needs assessments under the overall guidance of the Project Manager (ASERD/MRRD/UNDP).
Support the identification and documentation of links, synergies, and lessons learnt and best practices across projects that can be useful in the institutional learning process and increasing the results of projects.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religious, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism

 

Functional Competencies: 

Substantial knowledge of Socio-Economic Development in the district/s and province
In-depth practical knowledge of inter-disciplinary development issues
Seeks and applies knowledge, information and best practices inside and outside UNDP
Consistently approaches work with energy and a positive, constructive attitude
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing are the responsibility of each staff member.
Demonstrates openness to change and ability to manage complexities
Proven networking, organizational and communication skills and be an effective team player
Capacity to work under pressure and to meet strict deadlines

Willingness to travel outside of duty station

Job Requirements:

Qualifications/Experience/Skills &Abilities

Bachelor’s degree with 5 years relevant experience.
Manage organization resources and contributes to the development of program strategies and implement them across the division or project
Taking the required decisions planning and finding solution for various problems and challenges
Ability to prepare plan for department and responsibility of managing financial and operational
Ability to prepare documents in the technical fields and to represent from it in related meeting

Ability of managing and liaison with outside of program and project
Communications - Good communication (spoken and written) skills, including ability to explain and present program support services-related information/requirements and prepare written documents/communications in a clear, concise style;
Teamwork - Good interpersonal skills and ability to establish and maintain effective working relations with people at all levels in the organization;
Good skills in English, Dari and Pashto required;

 

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (604/017/HRCSD/ASERD/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

 

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

 

Submission Email:

vacancies.hrcsd@mrrd.gov.af