Finance/Admin Officer - Kabul

Finance/Admin Officer

Activation Date: 24 Sep, 2017   Announced Date: 24 Sep, 2017   Expire Date: 03 Oct, 2017

 

 

Job Location:

Kabul

Nationality:

Afghan

Category:

Admin-Clerical, Finance

Employment Type:

Full Time

Salary:

As per NTA Salary Scale

Vacancy Number:

601/017/HRCSD/NFIER/MRRD

No. Of Jobs:

1

Organization:

NFIER/MRRD

Years of Experience:

Minimum 4 years relevant professional experience

Contract Duration:

Till end of Dec 2017 (with possibility of extension)

Gender:

Male/Female

Education:

Bachelor degree in finance, for master degree will be give preferred

Close date:

03 Oct, 2017

About NFIER/MRRD:

The Regional Programs Coordination Office (RPCO) was established in 2007 as a platform for increasing demand for rural development of various diversified activities which created a base for all basic infrastructure amenities, emergency activities and community based small scale irrigation rehabilitation and development. RPCO is established as a platform for activities where all other programs in the Ministry are limited in their scope or mandate. Usually RPCO addresses the needs of communities on a request basis.

Under the portfolio of the Regional Programs Coordination Office, the Northern Flood-Damaged Infrastructure Emergency Rehabilitation Project has focused on emergency rehabilitation of local infrastructures (rural roads, bridges and small scale irrigation) destroyed or damaged by the flood in 2014.  The project is being implemented by MRRD and the funding is provided by the Asian Development Bank (ADB).

The Ministry of Rural Rehabilitation and Development was appointed as the Executing Agency for the project. A central management unit (PMU) based at MRRD headquarters in Kabul is directly responsible for the implementation, working closely with the provincial departments of rural rehabilitation and development (DRRDs) and the community development councils (CDCs).

Job Description:

Specific functions of the position:

Processing all payments through cash flow and monthly bank reconciliation.
Managing payroll, preparing monthly payroll and print wage statements for distribution to staff.
Contributing to the development and maintenance of financial systems and processes.
Ensuring that all transactions with the Ministry of Finance including, but not limited to, allotments, expenditures and revenues are reconciled with MoF at least on a monthly basis.
Ensuring financial accounts and procedures for the implementation of project are maintained properly and in timely manner.
Working with partners to ensure that all past and future expenditures are correctly debited to the program various relevant accounts and prepare a full reconciliation against work plan(s) and budget.
Maintaining statistics and ensuring availability of funds in accordance to project payment schedules and stepping to timely replenishment of designated accounts for various projects are maintained.
Regular reporting on incomes and expenditures.
Prepare monthly and annual financial reports. Control budgets and report on any variations. Alert the leadership on any shortfall, overspent and inappropriate execution rate.
Provide advice on the proper allocation of resources.
Monitor the financial issues.
Update all stakeholders with required financial information within line of authorization.
Review all financial reports against expected outputs based on the agreed work plan, and correlating financial reports with program progress reports. Advising and proposing corrective actions, as necessary, including the re-phasing and realignment of activities and budget.
Assist PRRDs to increase their capacity for financial management, including expenditure monitoring.
Assist partners (communities) to increase their capacity to administer project funds.
Perform day-to-day administrative tasks including preparing letters and documents, receive and sort mail and deliveries, schedule appointments.
Administer the office ordering and maintaining office supplies, maintenance of office equipment e.g. photocopier, printer, telephone etc.
Organize meetings for the staff and management team. 

Job Requirements:

Requirements: academic qualification / technical skills and work experience

Bachelor degree in finance, for master degree will be give preferred 
Minimum 4 years relevant professional experience in a financial management position  working with NGOs, Ministries, international organizations or private firms
Strong experience in cash flow
Excellent literacy skills in local Dari and Pashto languages as well as in English
Excellent computer skills (Word, Excel, etc.)
Demonstrated strong writing skills
Proven management skills
Excellent communication skills: demonstrating openness in sharing information and keeping people informed
Demonstrated interpersonal skills including diplomacy, tact, and the ability to negotiate and influence; Facilitation, consulting, and/or training skills highly desirable
Ability to set priorities and manage time effectively
Ability to work both independently and as an effective team member
Respect for diversity: working effectively with people from all background
Integrity: demonstrating the values of the JFPR, ADB and MRRD in daily activities and behavior and not abusing power or authority 

 

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (601/017/HRCSD/NFIER/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

 

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

 Submission Email:

vacancies.hrcsd@mrrd.gov.af